— EcoVadis reporting support

Full-service EcoVadis
submissions

Submit with confidence. Improve your medal level.

EcoVadis has become a critical requirement across global supply chains. Procurement teams, customers, and partners increasingly rely on EcoVadis ratings to evaluate ESG performance and manage risk. But completing the assessment requires extensive documentation, cross-functional coordination, and precise alignment with platform expectations.

Our approach

White-glove EcoVadis support from start to submission.

Greenplaces leads the reporting process, manages documentation, and prepares your assessment to ensure you receive full credit for your sustainability efforts. We take ownership of the process — so your team doesn’t have to.

Who this is for

If your team is spending too much time managing questionnaires, collecting policies, or mapping documents, Greenplaces takes the operational burden off your plate.

Greenplaces supports organizations that are:

  • Responding to EcoVadis requests from customers or procurement teams

  • Preparing a first-time assessment

  • Seeking to improve an existing score or medal level

  • Managing complex entity structures or global operations

  • Lacking internal resources to coordinate documentation and submission

Why EcoVadis performance matters

EcoVadis ratings are widely used to evaluate supplier sustainability, ESG risk, and corporate responsibility.

Scores are based on performance across four themes. With percentile benchmarking and medal rankings, organizations must not only demonstrate strong sustainability practices but also maintain competitive performance relative to peers.

01   Environment
Energy use, emissions, biodiversity impact, and resource management practices — including carbon footprint data and environmental management systems.

02   Labor and human rights
Working conditions, health and safety, fair wages, and employee rights — evaluated against international labor standards and your documented policies.

03   Ethics
Anti-corruption policies, whistleblower protections, responsible information management, and fair business practices throughout your organization.

04   Sustainable procurement
Supplier sustainability requirements, due diligence processes, and how your procurement practices promote responsible sourcing across your value chain.

Common reporting challenges we solve

EcoVadis assessments are increasingly process-intensive, with strict documentation requirements for every response.

Without specialized support, these challenges can materially affect scores and commercial opportunities.

Identifying acceptable documentation

Each EcoVadis question has specific evidence requirements. Organizations often submit insufficient or misaligned documents, leaving credit on the table.

Cross-departmental coordination

Coordinating inputs across HR, operations, legal, and finance teams — each managing separate policies and data — requires dedicated project leadership.

Mapping to questionnaire sections

Aligning existing policies and data to the correct EcoVadis questionnaire categories is time-consuming and requires platform-specific expertise.

Timeline and submission logistics

EcoVadis assessments have strict deadlines and portal requirements. Managing the submission process alongside day-to-day responsibilities is a common friction point.

First-time submissions

First-time submitters often underestimate the documentation depth required. Without a structured approach, scores fall well below organizational performance levels.

Complex reporting structures

Organizations with multiple entities, global operations, or distributed teams face additional complexity in consolidating documentation across their structure.

What Greenplaces delivers

Hands-on, execution-focused EcoVadis reporting support designed to improve outcomes while reducing internal effort.

We don’t just advise — we do the work. From kickoff through submission, Greenplaces leads every phase of your EcoVadis assessment.

We begin with a structured kickoff to understand your organization’s current EcoVadis status, prior scores, entity structure, and reporting timeline. We establish clear ownership, milestones, and documentation requirements from day one.
Our team manages data requests across your organization, collects policies, certificates, and supporting documents, and ensures every response is backed by acceptable evidence aligned with EcoVadis requirements.
We calculate your carbon footprint from utility, waste, and procurement data — producing the environmental metrics EcoVadis requires for full credit in the Environment theme. All calculations follow recognized methodology.
We complete the EcoVadis questionnaire on your behalf, mapping every response to the correct category with supporting documentation attached — ensuring your submission accurately reflects your organization’s actual performance.
Where policy gaps exist, Greenplaces provides templates and guidance to help your team develop documentation that meets EcoVadis standards — strengthening both your current submission and future cycles.
After submission, we deliver a gap analysis with targeted recommendations to strengthen future scores, plus a summarized export of the completed submission — highlighting your strongest areas and your clearest improvement opportunities for the next cycle.

Built to improve performance over time

Each cycle presents an opportunity to strengthen documentation, close gaps, and improve comparative performance.

Greenplaces helps companies build a structured, repeatable reporting foundation that improves year over year.

Reporting cycle

12 months
EcoVadis scorecards are valid for 12 months. Organizations typically resubmit annually, making each cycle a structured opportunity to advance your medal level.

Greenplaces works with you between cycles — not just at submission time — so each assessment builds on the last.

  • 1
    Identify scoring gaps and missed credit opportunities — We analyze your prior scorecard to find where documentation was insufficient or where strong practices went undocumented.
  • 2
    Strengthen policies and documentation — We develop or refine the policies and records that support higher scores across all four EcoVadis themes.
  • 3
    Establish repeatable reporting processes — We build internal workflows so your team can maintain and update documentation continuously — not just during assessment season.
  • 4
    Build a structured plan for year-over-year improvement — We deliver a prioritized improvement roadmap tied to specific score and medal level targets for your next cycle.

Part of a broader ESG reporting strategy

For many organizations, EcoVadis is one component of a larger sustainability and disclosure ecosystem.

Greenplaces also supports related ESG priorities so you can manage your full reporting landscape from a single partner.

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Carbon accounting and emissions reporting
Build a defensible, audit-ready emissions baseline across Scope 1, 2, and 3 — the foundation for EcoVadis and every other framework you report against.

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Materiality assessments
Identify the ESG topics most material to your business and stakeholders — informing your EcoVadis strategy and broader sustainability disclosures.

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Net-zero target setting and decarbonization planning
Set science-based targets through the Science Based Target Initiative (SBTi) and develop a credible reduction roadmap that strengthens your EcoVadis Environment score year over year.

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Corporate ESG reporting aligned with major frameworks
Greenplaces supports CSRD, CDP, TCFD, GRI, ISSB, and SASB — so your EcoVadis data feeds a unified, consistent disclosure strategy across all stakeholder audiences.

Submit with confidence

Ready to future-proof your business?

EcoVadis expectations continue to rise — but with the right partner, reporting becomes a structured, repeatable process. Greenplaces helps your team prepare, document, and submit with confidence today while building the foundation for stronger scores in the future.